SharePoint has revolutionized data management and content management protocols. No matter how small or big your enterprise is, your data needs assortment, array, and integrity to deliver meaning. SharePoint takes care of the information management and documentation needs of your company. Project management can provide successful results if incorporated with SharePoint. Your business requires SharePoint Online to take care of simple and complex projects. Since the debut of SharePoint, project management has benefited significantly because of SharePoint, and every aspect of the workflow is assisted by it.
Crossroads between SharePoint and Project Management
SharePoint facilitates project management through several factors involving process optimization, improved task management, and centralization of reporting. Below are some of the benefits that ensure the success of your projects through SharePoint,
- A detailed and streamlined approach towards problem-solving and management
- Improved data visibility for task management
- Task Dashboard exists already on the SharePoint platform
- Pre-existing templates needed for different projects
- Proper and improved resource allocation
- Resource optimization
- Efficient data and content management related to a specific project
- Means of data/content collection from different sources and sites
- Migration of data across different platforms and servers
- Centralization in project reporting dynamics
- Higher user interactivity and team collaboration
- Attention to project task details
- Process uniformity across all platforms and resources
Multi-teams and multiple levels of a project both benefit a great deal through SharePoint integration into the system. The framework of SharePoint technology solution intends to manage data and content while incorporating the intranet potential. Since 2001, when SharePoint deepened its roots in the technological world, it has developed several tools and features to assist with project management tasks. In the project workflow, it aids with the following functions,
- Announcements related to the projects
- Communicating the project changes amongst teams involved
- Understanding of project logs
- Meeting minutes details
- Creates journals for project action logs
Standardization of Tasks in Different Projects
The standardization brought by SharePoint migration increases support for project teams and strengthens the foundations of the project. For any future development of the project portfolio, SharePoint provides with management solution. SharePoint makes sure to prioritize essential tasks that may otherwise, through traditional data centers, be lost. It enables the project leaders or project managers to establish a strong connection between the activities and work files/log files. One of SharePoint’s most distinctive characteristics is the inbuilt task dashboard, which assists with task status. Not only does it help with the progress along the way but identifies attention areas.
SharePoint Solution for Stakeholders
Implementing SharePoint solutions in your project management tasks translates into the following features,
- Essential tasks will be performed in time, and the system will keep an eye on the performance and progress status of those tasks
- Through the inbuilt dashboard and centralized reporting mechanism, the stakeholders are kept in the loop. They have access to the SharePoint platform for the better lookout
- Project resource management and inventory management will help with budget making and timelines based on real-time data
- Assignment scheduling, project accountability, action, and performance assessment could be carried out efficiently
- Accessing setup files, log files, or even the right project template would become as easy as Googling the stuff online
- Accessibility and collaboration will be smooth from any device, from any part of the world, and at any time
- Keeping a tab of expense versus estimates and revenues
- Sorting, aggregating, and filtering data will help with establishing a convenient user interface
- SharePoint platform will act as a project management office that maintains the integrity of data
In a bigger perspective, the SharePoint platform is the need of the hour for outbox solutions, business integration, and strong collaborations among different departments. Many people struggle with data management today, and it is because of losing sight of data integrity.
Sania Khan, is a freelance content creator who has been writing for past 7 years. A content marketer by day and a poet by night, she previously worked for a large multinational and left it to pursue her passion for writing. She enjoys a good read with a wit and tea to get her day started!
